Vestry Meeting Minutes - January 14, 2019

April 16, 2019

Vestry Meeting Minutes
January 14, 2019

Call to Order – Following evening prayer, Mike Alford, Senior Warden, called the meeting to order at 6:33 P.M.
Attendance/Quorum – Present were Fr. Roberts, Mike Alford, Elyssa Coker, Kim Heinicka, Karen Hillegas, David Kline, Renee Lee, JoAnn Martindale, Margaret Richcreek, Rick Schock, Jim Widell and Penny Yanachek.  Bob Lima attended via telephone conference.  A quorum was present.
Necrology – Charles Douglas


Written Documents                                                                                                                               1.  2019 Budget - Draft                                                                                                                         2.  December Vestry Meeting Minutes                                                                                                 3.  December Finance Committee Minutes                                                                                         4.  2018 Special Gifts List

Rector’s Report – Fr. Roberts reported on a busy January.  Preparations are underway for Calvary’s Annual Meeting on January 27th  following a 9 A.M. combined church service; he advised the Vestry to submit their annual commission reports in the coming week.  He also reported on the attendance statistics for 2018.  The figures will reflect a decline for the year. He asked the Vestry to use CROSS to access all reports, including the monthly Finance Committee Meeting Minutes. Four recipients of the Parochial Cross will be announced at the annual meeting.
Old Business – December 10, 2018 Vestry Meeting Minutes were presented for approval.  Mike Alford made the motion to approve the December minutes; Penny Yanachek seconded the motion.  Motion passed.


2018 Vestry Nominations – Fr. Roberts introduced the following four (4) nominees to represent the 2019 Vestry:  Denise Conlon, Larry Hite, Lisa Kingston and Sandy Rogers will be the candidates presented to the church membership at the annual meeting.   
Old Business – A draft of Calvary’s 2019 budget was introduced.  The Vestry carefully perused all line items.  In its discussions, two line- item amendments were made by motion and approved by voice vote as follows:


Rick Schock made a motion to add a staff line item of a Youth Leader at an expense set at $10,000 for 2019.  Penny Yanachek seconded the motion.  Motion passed.  At this point in the discussions, Fr. Roberts excused himself from the meeting.  Jim Widell made a motion to increase the priest’s stipend to 5%.  Kim Heinicka seconded the motion.  Following additional discussion and prior to a vote, Jim amended the motion to increase the stipend by 6%.  JoAnn Martindale seconded the motion.  Motion passed by majority voice vote.  The adjusted draft will be submitted to Finance for finalization.


Approval of 2018 Diocesan Rebate – Calvary will soon be receiving its apportionment for 2018.  Following discussion, Rick Schock make a motion to allocate 90% of those funds to Calvary’s Youth Scholarship Program, assisting youth wishing to attend Dayspring Summer Camp.  The balance will be deposited into the Endowment Fund.  Kim Heinicka seconded the motion.  Motion passed.


Updates –                                                                                                                                             Cannistraro Estate Bequest/Special Gifts – Judy Cannistraro’s estate has been liquefied and is now held as a separate line item in the church’s bank account until such time as a decision is made for its use.
BCFP Van – Prior to the evening’s meeting, the Vestry had received an emailed graphic depicting a suggested design for the detailing of the van.  It was agreed to go forward with the project, funded by contributions.
Mike Alford Discernment Update – Mike reported he is ‘continuing on course’; the Diocese has designated the Dean of St. Petersburg’s Cathedral as his liaison. 
Adjournment – Following a closing prayer, Mike Alford adjourned the meeting at 9:49 P.M.

Respectfully submitted,

Karen W. Hillegas, Clerk of the Vestry





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