Vestry Meeting Minutes - August 12, 2019

October 24, 2019


Vestry Meeting Minutes                                                                                                                                       

August 12, 2019


Call to Order – Following Evening Prayer, Fr. Roberts called the meeting to order at 7:15 p.m.

Attendance/Quorum – Attending were Fr. Roberts, Elyssa Coker, Karen Hillegas, Larry Hite, Lisa Kingston, Renee Lee, Bob Lima, JoAnn Martindale, Margaret Richcreek, Sandy Rogers and Jim Widell. Denise Hughes-Conlon was excused. A quorum was present.

Necrology – Marguerite Widell, Bobby Fischer



Leadership Devotion – Margaret Richcreek presented a devotion dedicated to all children as we pray for their safety. She selected Steven Curtis Chapman’s song, Cinderella, written for his daughter…’I will dance with Cinderella, ‘cause all too soon the clock will strike midnight and she’ll be gone.’ Margaret stressed the importance of slowing down and paying attention to the present as we navigate this busy world.


Written Reports- located on CROSS                                                                                      

* May 2019 Vestry Minutes                                                                                                                  * June 2019 Financials                                                                                                                

* April 2019 FC Meeting Minutes                                                                                             

 * Endowment Policy w/ recommended changes                                                                                                                   

Commission Reports –                                                                                                              

* Connections                                                                                                                               

* Property                                                                                                                                       

* Worship


Old Business – Renee Lee made a motion to accept the May 2019 Vestry Meeting Minutes. Sandy Rogers seconded the motion. Motion carried.

 Financial Reports – June 2019 and YTD reports -                                                  

 Statement of Activities for June - Revenue $28,644, Expenses $48,434                       

Statement of Activity YTD – Revenue $240,484, Expenses $236,663                              

Statement of Financial Position - $4,715,871                                                                         Endowment Fund - $658,358                                                                                                   


The Finance Committee recently opened an interest bearing money market account in conjunction with our checking account. A decision was made to transfer as much monies as possible into this account where we will realize interest revenue; June’s monthly activity balance was $40,058. JoAnn explained the Endowment Fund balance is in error due to an accounting glitch; the June balance was $756,028. This error will be corrected in the July financials.


Property – Bob Lima presented a detail report showing a very busy summer of activity: four Calvary signs (two with solar lighting) have been installed in the parking lots and on Gulf Boulevard, three solid steel donation boxes are now in place (an amazing total of $7,000 has been donated by visitors using our safe parking lot as they visit the beach!), PVC picket fencing is now installed around the property’s north and south perimeters and the front marquee sign has been renovated. The property’s appearance is outstanding. A great deal of this work has been done by church member John Paul Malicinski. The Vestry acknowledged his incredible contributions; a letter of appreciation will be sent officially thanking him. Bob also reported the need to replace two 19 year- old air conditioning units. The Vestry, by email approval in both June and July, agreed to these purchases totaling $12,000. Also, progress continues with the renovation of our nursery area; completion will be yet this month. Because of unforeseen expenses in the north lot, Bob has made the decision to put the south parking lot renovation on hold. A major draining problem as well as necessary striping of parking spaces are priorities at this time. The Vestry agreed; they also thanked Bob for his diligence and dedication to the Church. Finally, Bob announced the hiring of Joe Hatin as Calvary’s Sexton. On the job only a few weeks, he has made a significant contribution to the Church.


Youth Director Position – Lynne Roberts has accepted the position as Calvary’s Youth Director, an excellent first for Calvary. By Vestry’s unanimous email approval vote and Diocesan agreement, Lynne began her duties on July 1. We welcome her. Fr. Roberts stated Calvary’s membership reflects a total of 42 young people; she will be responsible for creating a plan for them and for future generations. Elyssa Coker, Christian Education, expressed her gratitude and pleasure in welcoming Lynne to the program.


Open Vestry Seat – The Vestry position vacated by Penny Yanachek remains unfilled. Fr. Roberts stated the importance of filling this position, asking members to join him in this search.

Updates – Calvary was not selected to receive the Lily Clergy Renewal Grant for 2020. While disappointed, our intentions are to apply once again next year.                                                                                                                          

Renee Lee, Outreach and co-chair of the event, introduced a new logo for Winterfest 2020. The committee begins preparations for this, Calvary’s, major fund- raising event. Further information will be forthcoming.                                                                                                                                

Beach Community Food Pantry (BCFP) – Lisa Kingston, Missions, reported the sad news that a serious health issue may cause Director Connie Curran to step aside temporarily.  Fr. Jon is in communication with Connie and will advise the Vestry if and when it becomes necessary to select an interim replacement.                                                                                                                              

Vanco Online Payment System – Installed three months ago, online pledge payments are showing increased activity. Sandy Rogers, Connections, gave clarification as to its operation and welcomes feedback from Calvary’s current users.                                                                                   


Backpack Ministry – Marilyn Clark, who oversees this yearly event, recently delivered several boxes of school supplies and backpacks to the Diocese for distribution to Ruskin’s migrant community. Calvary’s generous congregation makes this a successful endeavor. The Vestry appreciates and thanks Marilyn for her work in this ministry.                              


Discernment/Mike Alford – The Discernment Committee responsible for overseeing Mike’s progress and dedication to discernment voted to approve his moving forward in the process of entering into holy orders. Vestry, by email vote, unanimously agreed; required paperwork was forwarded to the Diocese.                                                                                                          


Endowment Policy /Changes – Fr. Jon requested members to forward their approval of necessary changes to Calvary’s Endowment Fund policies as recommended by that committee.                                                                         

Adjournment/Closing Prayer – Adjourning the meeting at 8:53 p.m., Fr. Jon led us in Closing Prayer.

Respectfully submitted,


Karen W. Hillegas, Clerk of Vestry


Next Vestry Meeting, September 9   

Please note important dates listed in August’s Agenda



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